SOOS Reporting Hub
This hub is designed for SOOS working groups to report back to SOOS about outputs, events and opportunities. It also provides quick and easy access to all essential resources.
Use any of the forms below to enter information directly to the SOOS database and webpage. Anyone from your working group is free to use these forms to enter information. Links to the Annual Reporting template for the working group leadership (via a secure link) can be found at the end of this page.
Quick Links:
📖 Understand SOOS (Foundational Documents)
⇒ SOOS Mission, Vision, & Values: States an SOOS’s purpose (mission), long-term aspiration (vision), and the core principles (values) that guide its decisions and culture.
⇒ SOOS Science & Implementation Plan: Articulates scientific priorities, key capabilities, and SOOS actions.
⇒ SOOS Communication Strategy: Defines how an SOOS will deliver key messages to its audiences to achieve specific goals, using appropriate channels and timing.
📋 Lead Effectively (Governance & Participation)
⇒ SOOS Governance Terms of Reference: Describes the scope and expectations for each SSC governance level: EXCOM, the Scientific Committee, ex-officio Advisors (e.g. RWG & DMSC Co-chairs), and Observers (e.g. CWG and Task Team Co-Chairs).
⇒ SOOS RWG Terms of Participation: Outlines the structure, expectations, and selection process for SOOS Regional Working Group leadership—principles also apply to other SOOS groups.
⇒ SOOS Conflict of Interest Policy: Covers all individuals engaged in any of the wide variety of activities within SOOS, including but not limited to the SOOS IPO, SSC, and implementation group chairs & members.
⇒ 🌟 SOOS Leadership Induction Package: Includes all links, graphics, and supporting material covered during the Leadership Induction.
🧰 Act & Support (Operational & Support Tools)
⇒ SOOS Logos & Templates: Poster templates in various formats, PowerPoint templates, and SOOS logos in different styles.
⇒ SOOS Subscription Form: Pass the link along to new prospective members or make changes to your own profile.
⇒ SOOS Endorsement Form: Providing endorsement letters for projects seeking funding. Apply using this link.
Leadership Portals
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Click on your working group to get to the leadership portal (this is a secure link).
SOOS Annual Report Templates
Reporting is essential to ensure accountability, track progress, and maintain alignment with SOOS's overarching goals. It provides transparency about group activities, highlights achievements, and identifies challenges that may require organisational support.
Most importantly, SOOS is strongly relying on accurate and reliable reporting to show the organisation's value to the funders and to ensure efforts remain impactful and strategically aligned. Please help us to achieve this - we rely on you! Thank you!
To make reporting as smoothly as possible, we have pre-filled the information required with the information already available in our Airtable database. Please ensure you read through the whole template and make any necessary corrections and additions. It is required that you check all the information carefully and report back to us (even if you don't have anything to add).
Reporting period for 2025 is strictly ending 11 February 2026.
Entries via the reporting hub will be automatically entered into your report template. The template can be accessed via your group's leadership portal at the end of the year (click above).
